Rules and Regulations

Gym Rules & Etiquette

1. Do not leave equipment loaded with plates
2. Return all plates & equipment to the storage racks after every use
3. Clean & wipe down all equipment after every use
4. Only drop loaded bars on the drop zone areas of the lifting platforms
5. Liquid lifting chalk only
6. Do not drop the dumbbells
7. Wear suitable sportswear and appropriate trainers.

1. Do not wear unsuitable clothing or footwear, including jeans, boots, flip-flops, crocs, sandals, workwear or clothing displaying offensive slogans, images or logos.

1. Practice good personal hygiene
2. No bags or coats in the gym, except for small drawstring bags containing essential training equipment (e.g. gloves, lifting straps, resistance bands) are permitted where approved by gym staff.
3. Filming or photographing other members without their consent is NOT permitted.  Users may use their phones to take photos or film themselves in the gym, provided no other users are visible or identifiable and it does not disturb others. NO filming or photographic equipment such as tripods, mounts, stands, lighting rigs, selfie sticks or stabilising devices are allowed. Gym staff will monitor this and use their discretion to ask users to stop filming
4. Photography, video or recording equipment, including mobile phones, tablets and laptops, must not be used in the gym for commercial or promotional purposes without prior written permission from Newcastle University Sport Services.  Please contact sport@ncl.ac.uk for permission.
5. No External Personal Trainers: Use of personal trainers who are NOT employed by Sport Services is strictly prohibited. You may not provide personal training services to, or receive personal training services from, any other member or guest, regardless of whether a fee is charged.

RESPECT THE GYM, USERS & STAFF

Sport Services reserves the right to suspend or terminate a membership where a member's behaviour is inappropriate, unacceptable or poses a risk to the safety or wellbeing of staff or other gym users, or where there is a serious or repeated breach of the Gym Rules & Etiquette

Fitness Classes Rules & Etiquette

1. All fitness classes must be pre-booked. Entry may be refused if you have not booked in advance.
2. If you can no longer attend, please cancel your booking as soon as possible so another member can take the space.
3. You may cancel free of charge up to 3 hours before the class start time.

1. A £2 late-cancellation fee will apply to cancellations made within 3 hours of the class start time.
2. A £3 NO SHOW fee will apply if you do not attend a class without cancelling your booking.
3. Please remember to swipe in with your smartcard at Sports Reception before your class. This will ensure your attendance is recorded and help avoid a no-show charge.
4. A £2 late-cancellation fee or £3 no-show fee will automatically be charged to your account if you cancel within 3 hours of the class start time or do not attend without cancelling your booking.
5. Please arrive at least 5 minutes before the class starts. This allows enough time to set up equipment and begin promptly.

1. Classes must begin on time to reduce disruption and ensure participants complete the full warm-up.
2. You may be refused entry if you arrive more than 5 minutes late or if you have missed the warm-up.

1. Inform the instructor of any medical conditions you may have prior to the start of the class. 
2. Wear suitable sportswear and appropriate footwear.
3. Do not wear unsuitable clothing or footwear, including jeans, boots, flip-flops, sandals, workwear, or clothing displaying offensive slogans, images or logos.
4. Use the lockers to store clothing and other personal belongings. Only bring essential belongings into the studio.

1. Report any inappropriate, unsafe or concerning behaviour to the instructor or facility Operational staff.
2. Keep mobile phones on silent and do not make or receive phone or video calls during a class.

1. Do not take photographs or record video without prior written permission from Newcastle University Sport Services.  Please contact sport@ncl.ac.uk for permission.

Intramural Sport

1. All players and teams must adhere to the following code of conducts when participating in the Intramural Sport programme:

1. Intramural Sport Code of Conduct
2. Intramural Sport Social Media Code of Conduct
3. Student Charter (which includes the Student Behavioural Code of Conduct)
4. Player Eligibility All players competing in Intramural Sport through a league system must  have a valid Intramural Sport membership. Membership will be managed via access control barriers at the Sport & Fitness Centre and regular membership checks at outdoor sites. Only Newcastle University students are eligible to participate in Intramural Sport. Northumbria University students and external players are not permitted to participate.

Data Protection Act

We will only use your information for administration purposes, such as maintaining your Sports membership, communicating with you as a Sports member and monitoring health and safety issues.

We don't retain your data once you cease to be a Sports member.

Pre-exercise Health Information

If you are currently suffering from, or have suffered from in the past, any physical condition that you think may affect your ability to exercise (e.g. heart disease, cardiovascular problem, high/low blood pressure, dizziness, asthma, pain or limited movement in any joints, recent operation or illness) then you need to let us know prior to undertaking any physical exercise. 

If you have any other concerns about exercising then please contact us so we can talk to you about these concerns.

Should your health or medical circumstances change sufficiently during your period of membership, which may affect your ability to exercise, then you should immediately inform a member of Sports Services staff prior to undertaking any further physical activity. The member of staff will then discuss it with you.

Entry Fees

Members must bring with them their smartcard incorporating their membership on each visit. Members forgetting their smartcard will only be allowed entry upon payment of the appropriate entry fee.

Guest Fees

Sports members may introduce non-members as guests. The guest must pay the appropriate guest fee in operation. Guests are not entitled to use the health and fitness suites, attend club sessions, play Intra Mural sport and/or participate in an exercise class.

Guest fees are not an alternative to membership they are for bona fide guests only.

Fraudulent Use

Smartcards are not transferable.

You must have the required level of membership to access the relevant activity area. Fraudulent use of smartcards and/or unauthorised access to an activity area will incur a fine and suspension of membership. The person whose smartcards is fraudulently used is liable for any fines incurred.

All Sports members will be subject to University Disciplinary Procedures.